Administrative Memorandum No. 4, Series of 2026

Implementation of a Four-Day Onsite Work starting April 6, 2026

In light of the current crisis in the Middle East, which has contributed to significant global economic challenges, the University of Baguio recognizes the need to proactively address the impact of these developments on our academic community. The ongoing conflict has resulted in persistent instability in the supply and pricing of fuel products, leading to a steady increase in operational and personal expenses for both employees and students. As an institution committed to the well-being of its stakeholders, the University is taking measured steps to mitigate these financial pressures and ensure continuity of quality education and services.

Accordingly, this Administrative Memorandum is hereby issued to implement a temporary four-day onsite workweek arrangement. The primary objective of this initiative is to lessen the anticipated rise in expenses associated with transportation and utilities by reducing the University’s energy footprint and the need for daily commutes. By adopting this measure, the University seeks to support employees and students during this period of economic uncertainty, while upholding its commitment to sustainability, academic excellence, and operational efficiency.

            Please be informed that effective April 6, 2026 to July 31, 2026, we will implement a four-day onsite workweek in the University of Baguio. However, please take note that this will not be a reduction of the forty (40) – hour work week, but rather a shift in modality to minimize the University’s energy footprint. Hence, the following changes will be implemented during this temporary period:

1. For Teaching Work: Schools shall schedule their Face-to-Face, Synchronous, and/or asynchronous classes from MONDAY TO THURSDAY. Schools that are already implementing online instruction on these days may continue with the modality without requiring students to attend classes onsite.

• For Teaching Work: NO physical classes and activities shall be held on campus on FRIDAY TO SUNDAY. These days are designated for synchronous and/or asynchronous classes. In case of power interruptions during these days, teachers are enjoined to shift to asynchronous classes.

• For Non-Teaching Work: All non-teaching personnel shall render work onsite from MONDAY TO THURSDAY, subject to thefollowing schedules below:

1. COMPRESSED WORKWEEK: Owing to the nature of their work, the following personnel shall render a compressed work week on MONDAY TO THURSDAY, 7:30 a.m. to 6:30 p.m.:
   1. Laboratory custodians
   1. Computer laboratory custodians
   1. Computer technicians (under the MIS Office)
   1. Fitness Instructor (under the Athletics Office)
   1. Medical and Dental Clinic staff (except the University Physicians)
   1. Maintenance and General Services personnel
   1. Staff under the Accounting Office (including Cashier’s and Inventory Offices)
   1. Staff under the Payroll Office
   1. Staff under the Procurement Office
   1. Staff under the Student Accounts Office
   1. Staff under the Disbursing Office

In case a regular holiday falls on these days, the above-mentioned non-teaching staff shall AUTOMATICALLY SHIFT to 8 a.m. to 5 p.m. during the week in which the holiday falls.

• REGULAR 8-HOUR DAILY WORK: All other non-teaching staff not mentioned above shall render a regular eight (8) – hour daily work on MONDAY TO THURSDAY, 8 a.m. to 5 p.m.

• For Non-Teaching Work: Non-teaching staff are exempt from onsite duties on FRIDAY TO SUNDAY. These days are designated for remote work, as stipulated in paragraph 3(b), as well as for mental wellness breaks. Personnel referenced in paragraph 3(a) should not receive additional assignments during this period, given that their 40-hour workweek obligations are fulfilled from Monday to Thursday.

• MENTAL HEALTH WELNESS: All non-teaching staff will continue to receive their mental wellness break, which shall be uniformly scheduled every Saturday, under the same terms and conditions that existed prior to the implementation of this Administrative Memorandum.

• RESPONSIBILITIES OF THE HEADS OF OFFICES: Heads of offices are hereby directed to do the following:

1. WORKSHIFT: To submit to the Payroll Office a work shift of all their staff, following the guidelines mentioned in paragraph 3 of this Administrative Memorandum

• WORK INSTRUCTION: To issue appropriate work instructions to their staff who will be placed on an alternative work arrangement under paragraph 3(b) of the Administrative Memorandum. The work instruction shall specify the tasks/output expected to be completed by the staff at the end of the day.

• MONITORING: Ensure that staff adhere to their assigned tasks and outputs as specified in the appropriate work instruction, and submit to the Payroll Office the attendance of their staff during such offsite work assignment.

• TEMPORARY IMPLEMENTATION: This Administrative Memorandum is intended as a provisional measure and will be effective from April 6, 2026 through July 31, 2026, unless rescinded earlier by this Office, which will be communicated via a separate Administrative Memorandum.

NON-DIMINUTION OF BENEFITS: Nothing in this Administrative Memorandum shall be taken as authority to reduce or remove any compensation and benefits that are being enjoyed at the time of its implementation.